www.illinois.gov

Pat Quinn, Governor

State Links Skip to Content Skip to State Links

 Government
 Business
 Employment
 Education
 Health & Safety
 Family & Home
 Travel & Recreation
 About Illinois
 Illinois.gov

Stay Informed

Your Government


[Search Tips]

Illinois Flag Honors

Inspector General


 IGNN: State/All Press Release

ILLINOIS NEWS
The State of Illinois News page provides access to the Illinois Government News Network and all state press releases.


FOR IMMEDIATE RELEASE
July 28, 2010

Governor Quinn Signs Legislation to Increase Use of Electronic Records in State Government
New Law will Save Money and Resources by Allowing State Agencies to Send and Store Records Electronically

CHICAGO - July 28, 2010. Governor Pat Quinn today signed a bill into law that allows state agencies and constitutional officers to send and store records electronically. The new law will help the state save money and conserve natural resources.

“State government must better leverage technology to conserve our natural resources and protect the environment,” said Governor Quinn. “This new law will help the state use our resources more efficiently, save money, and help the environment.”

Senate Bill 2630 updates Illinois law to allow state agencies to transmit or retain records electronically, unless doing so conflicts with the State Records Act or the agency’s administrative rules. In many instances, current state law does not allow agencies to e-mail documents or to store them electronically, requiring instead that they be printed for mailings and for storage.

The law does not require agencies to transfer previously archived documents to electronic format.

The new law also creates an advisory board that will develop best practices for state agencies on how to implement electronic records management and retention policies. The best practices will be developed by July 1, 2011. Every state agency and constitutional office will be required to use the guidelines beginning in early 2012 to promote the use of electronic means of creating, transmitting and retaining state records.

The new law was an initiative of State Treasurer Alexi Giannoulias.

“This new law will help bring state government into the 21st Century in both a fiscally and environmentally responsible way,” Giannoulias said. “Making the switch to electronic records will not only help save natural resources, it will ultimately reduce costs associated with mailing, printing, and storing documents as well as buying paper and envelopes.”

The legislation was sponsored by Sen. Heather Steans (D-Chicago) and Rep. Thomas Holbrook (D-Belleville) and passed the Illinois General Assembly unanimously. It takes effect immediately.



###

News Categories

 State/All
 Governor's Office
 Lt. Governor's Office
 Agriculture
 Budget/Fiscal
 Business
 Children/Families
 Culture
 Disabilities
 Economic Development
 Education
 Environment
 Flag Honors
 Health/Human Services
 History
 Infrastructure
 Opportunity Returns
 Recovery
 Safety/Security
 Technology
 Tourism/Recreation
 Transportation
 Workforce/Jobs

News Resources

 Search the News
 IIS Radio News
 RSS News Feeds
 e-News Subscriptions
 Communications Office
 Privacy Statement

Features

Sign up for an e-news subscription
Copyright © 2014 State of Illinois Site Map | Illinois Privacy Info | Kids Privacy | Web Accessibility | Contact Us